Summary of the position
The Private Client Administrator will deal with the day-to-day duties of providing administration services to a portfolio of Maltese and offshore trusts and companies.
Responsibilities:
• Coordinate standard corporate and trust transactions;
• Prepare standard board, trustee and shareholder resolutions;
• Prepare and maintain share registers and share certificates;
• Maintain the companies’ and trusts’ files, both manual and on office computer systems;
• Open and maintain bank accounts, including the preparing payment instructions, reviewing and filing bank statements and reconciling payments;
• Liaise with clients, service providers, authorities and staff in various jurisdictions;
• Other ad hoc duties and projects as required.
Requirements:
• Have a minimum of two years’ experience in a similar position in a trust company;
• A STEP (Society of Trust and Estate Practitioners) qualification and/or experience with the administration of offshore companies and trusts would be an advantage;
• Be fluent in English – additional European Languages would be an advantage;
• Have the ability to communicate effectively with clients, staff and management in a number of different countries;
• Have good organizational and interpersonal skills, with close attention to detail;
• Have the ability to stay calm under pressure;
• Have a good knowledge of Microsoft Office packages.
Reporting structure
• The Private Client Administrator will report to the Team Leader – Private Client Administration based in the Malta office, and will liaise with staff across the company offices.